What is payroll outsourcing and how does it benefit your business?

Who is payroll outsourcing for?

Who is payroll outsourcing for?

In short, payroll outsourcing is suitable for any business. What we mean by that, is this.  It works for large and mid-range payrollsmultinational and small to medium sized (SME) companies.  Our range of payroll outsourcing services suit size, industry and payroll type. We also offer specific payroll outsourcing packages for start-ups. It is our policy to provide a payroll outsourcing model that works best for you.

How does payroll outsourcing work?

How does payroll outsourcing work?

It works like this.  You send us your payroll data and we do the rest!  Okay, so that sounds a bit simplified, but because every payroll can be unique, we work with you to make it work for you. For larger payrolls we often link with other internal systems to get data. For smaller ones we provide easy to use input files to make it easy for us to process and easy for you to check! Let’s talk and we’ll show you how easy it is.

How much is payroll outsourcing?

How much does payroll outsourcing cost?

It is our priority to ensure our payroll outsourcing service goes beyond what other payroll companies offer. Our “no hidden costs” pricing structure is very competitive and with a high satisfaction rating of 98.3% in a recent client survey, you’ll soon see why so many Irish businesses have come to depend on us for great service at a fair price. Pricing typically depends on size, complexity, number of payroll transactions  and the services required.  Complete this form to get a quote.

How does payroll outsourcing benefit you?

How does payroll outsourcing benefit you?

Cost Savings – Payroll functions are complex and they demand specialist knowledge.  When using in-house payroll administrators you’re committed to taking on employee overheads, operational overheads, and for compensating employee absences (maternity, sickness, career leave).  The cost of running administrative departments like payroll can quickly spiral out of control.  Payroll outsourcing helps you avoid any potential pitfalls. Focus – Payroll Outsourcing means you get to focus on your core competencies.  All too often companies get caught up in the complexities of their business support departments. Unnecessarily spending valuable time and resources on behind the scenes functions can have a negative impact on your core operations.  With our dedicated team of experts we’ll relieve you of those business distractions. Reliability – Because our whole focus is payroll outsourcing, you’ll never suffer because of human or financial shortfalls. We have all the resources necessary to ensure you get a reliable, accurate and efficient service to manage all your payroll operations. Expertise – Outsourcing your payroll will automatically bring expert management to your payroll function.  You can relax in the knowledge that your payroll will always be run, managed, and performed by a team of specialists who are dedicated to bringing you an uncompromising quality of service. Flexibility – payroll outsourcing means you’ll get flexibility to suit your unique business needs.  You won’t get bogged down by payroll issues even if you operate on short-term contract, ad hoc, seasonal, shift or changing basis.  At Jefferson we have the resources to provide you with and efficient and effective payroll system whatever the nature of your business. Continuity – employee turnover or absence, poor management, and insufficient knowledge or experience can bring uncertainty into the work environment. While many of these issues can be resolved over time, your payroll function can’t afford to wait for efficiency and accuracy. By outsourcing you’ll get the kind of reliability and continuity a payroll department needs to have.

Is it easy to setup?

Is it easy to setup?

Yes.  Our experienced team will manage and facilitate the changeover using our systematic approach.  Our payroll implementation protocol is drawn up from many years experience in taking on payroll from one system to another. from your existing payroll software or provider.  Our implementation protocol covers:

  • Quality of payroll data transferred
  • Correct set-up and treatment of pay & deductions
  • Parallel testing and balancing
  • Identification of  any legacy issues and communicate
  • Guidance on how  to correct
  • Set-up with authorities, e.g., banks, Revenue.
I already outsource, why change?

I have a payroll outsourcing solution in place. Why change?

With almost 45 years experience and expertise in the Irish payroll outsourcing sector, we guarantee a service that is second to none and at fair and competitive prices.   We focus on making your payroll function work for you, not just as a passive provider.  We also use our exclusive and efficient input process that keeps costs down and lets you stay in control.

Can you visit us to discuss our needs?

Can you visit us to discuss our payroll needs?

Of course.  As outsourcing your payroll or switching from an existing provider are big steps in any decision. we would be delighted to drop by and see you, take you through the services, and ensure you are comfortable with the process.

What payroll reports or data do I receive?

What payroll reports or data do I receive?

You get full soft copy statutory reports and ER copy payslips as standard and as we develop and maintain our own software, we have the facility to develop custom reports and file extracts for your other systems if needed, e.g., GL or HR. Reports are available in many formats including excel and PDF.  If you wish, you can have direct access to a read-only copy of your payroll to query the system directly (online).

Do you provide electronic or online payslips?

Do you provide electronic or online payslips?

Yes via our sophisticated secure iPayslips portal.  Enhance your employees payroll outsourcing experience by giving them 24/7 access to their payslips, enabling them to view and print payslip.  There is even a mobile friendly version This saves you time and cost and keeps your employees very happy . Employer copies are also provided electronically, which provides two benefits; it removes the need to store paper copies and it ensures better security of employees’ personal data. Visit the site here >>

What about multiple payroll frequencies?

What about multiple payroll frequencies?

You can have multiple payrolls under the same PAYE number (entity) or multiple payrolls under multiple entities.  Jefferson can accommodate monthly, weekly, fortnightly, bi-monthly, quarterly, or even annual payrolls. We also help (where possible) with a consistent structure to assist with post payroll needs such as consolidated reporting.

What payroll software do you use?

What payroll software do you use?

We develop and maintain our own payroll outsourcing software which has many additional features that your current payroll may not have. We can develop custom reports and file extracts (for your post payroll reporting or General Ledger uploading requirements) and many other system link to our simply to use import layout.

Do we need training?

Do we need training?

To get the most from our services, as part of implementation, we make recommendations on how to get your payroll working well for your type of business.   We will also provide you with training on the input process,  validation and outputs. That way, you gain the greatest efficiencies in the overall process and get the most from your post payroll reports.

We are an multinational start-up (FDI) ; can you assist?

We are an multinational start-up (FDI) ; can you assist?

Yes, we can assist you.   Jefferson has it’s own exclusive Payroll Start Up Guide available to companies setting up from abroad.  We can also guide you in the right direction on payroll norms, revenue registration, tax filing, and much more. Contact us for more detail >>

Can you make SEPA payments?

Can you make SEPA payments?

Yes, we are fully SEPA compliant and can generate and manage the upload of SEPA files on our systems for all the banks.  We can also provide files to you for processing on your own banking software / portal.

Will I still be in control of my business payroll?

Will I still be in control of my business payroll?

Yes, 100% in control. Outsourcing your Payroll doesn’t mean outsourcing control. As we process your Payroll, we work with you in partnership, to ensure the most efficient outcomes with total transparency throughout all process.

I only have one employee. Is my business too small to outsource Payroll?

I only have one employee. Is my business too small to outsource Payroll?

At Jefferson Payroll, no business is too big or too small. We can cater to any size company and provide payroll services tailored to your business-specific needs, present and future as your company evolves and grows.

I have over 1,000 employees. Is my business too big to outsource Payroll?

I have over 1,000 employees. Is my business too big to outsource Payroll?

No, Jefferson Payroll can add real value to your business regardless of the size of your company. Our payment specialists have the experience and expertise to cater to even the largest Payroll.

Do I have to wait until year-end to outsource the Payroll of my business?

Do I have to wait until year-end to outsource the Payroll of my business?

You can start to outsource your Payroll at the time you find most convenient. At Jefferson Payroll, we work with you to provide a seamless transition as it is essential to ensure your business payroll continuity. We have several approaches to implementation depending on the time of year – contact us for  more details. 

Do you guarantee total confidentiality?

Do you guarantee total confidentiality?

Customer confidentiality is a top priority for us. By choosing our payroll services, you have guaranteed total client confidentiality. Security and Data Protection are top of the line at Jefferson Payroll. We fully comply with the data protection principles set out under GDPR and invest heavily in data security and the relevant training for employees.

How do I get started?

How do I get started?

Please fill in our Get a Quote form, and one of our payroll specialists will get in touch with you shortly.