SME Payroll

SME payroll services are more efficient than running payroll in-house. Never ill, forgetful nor needs time off...

Managing payroll can be challenging for SME companies. In-house payroll can be time-consuming, problematic, and a constant source of stress and concern. Every time someone is hired, there are multiple forms to fill, taxes to liquidate, regulations to comply with, and checks to approve. And if a mistake is made, the company could wind up having to deal with severe fines and fees.

Payroll outsourcing may seem like something reserved only for the major enterprises. Still, the fact is that SMEs can often be the type of companies that can benefit the most from outsourcing their payroll.

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Efficient, accurate, easy to use...

We specialise in providing efficient and secure payroll services for small to SME companies

Jefferson have the knowledge, experience, flexibility and resources to deliver a payroll service tailored to the particular needs of each business.

No matter what your company’s size is (starting at just one employee and up), sector or particular requirements are, Jefferson Payroll can add real value to your business.

“…consider the value of having access to a professional service as your business and payroll needs change. And, they will change.”

How much does it cost? Is it expensive?

Costs depend on multiple factors, such as how many employees your company has and how frequently you pay them. At Jefferson Payroll, we have a transparent pricing system to match our bespoke payroll services.

Contact us for a quote should you require further information and you can also be assured that the transition and implementation will be addressed with utmost accuracy and efficiency, that you don’t have to worry about a thing.

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The Perfect Skill Set

We are passionate about payroll and continuously upskill our staff to remain at the top of our game...

Our management team are highly qualified and experienced in project management and our entire team has over 200+ years of combined experience and expertise.

Staff are payroll qualified (IPASS) to certificate & diploma levels and also receive training in customer services, team leader management, customer care and IT skills including data related excel training, communication and data and cyber security.

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Frequently Asked Questions

What size of business is your SME payroll service suitable for?

We work with companies from very small teams right up to larger SMEs. Our payrolls start from as little as one employee and go all the way up to businesses with headcounts in the hundreds and beyond.

Whether you are a new business or an established company, if you are based in Ireland and want payroll off your desk, we can help.

What does your SME payroll service actually cover?

For most SME clients we:

Set up and maintain your payroll on our in‑house software.
Process each pay run based on the data you send.
Calculate tax, USC, PRSI and other statutory deductions.
Produce payslips (including iPayslips if you choose online payslips).
Provide employer reports and electronic copies for your records.
Handle Revenue submissions and help you stay compliant.

During onboarding we agree the exact scope, so you know what we handle and what stays in‑house.

How is SME payroll pricing worked out?

Pricing depends mainly on:

How many employees you have.
How often you pay them (weekly, fortnightly, monthly, mixed).
Any extra services you choose, such as additional reports or payments support.

We use a clear “no hidden costs” approach. You get a quote up front, based on your payroll and how you prefer to work with us.

How hard is it to move from in‑house payroll or another provider?

Switching is a lot easier than most people expect. We have a formal implementation protocol drawn from many years of moving payrolls from in‑house systems and from other providers.

Depending on the time of year and the shape of your payroll, we can:

Take in data from your current system.
Configure your payroll on our software.
Run parallel pay runs to check results.
Balance the figures before you go live.

We also provide guides and checklists so your team know exactly what to send.

Do we need special payroll software or can you work with what we already have?

You do not need to buy payroll software. We use our own in‑house system and data tools, and we encourage you to upload data into that system rather than keying everything by hand.

If you already use HR, time and attendance or finance systems, we can often accept files from those systems or build simple converters, so you avoid re‑entering information.

How secure is our payroll data with you?

Payroll data is sensitive, so security is a big focus. We invest heavily in controls, policies and staff training to protect your information. This includes:

ISO‑27001‑registered IT security partners.
Multi‑factor authentication on devices.
Encryption in transit and at rest.
Firewalls, endpoint protection and regular testing.

We also limit data to what is needed for payroll under GDPR and have clear procedures for access, transfer and deletion.

Who will we deal with day to day?

You get a dedicated contact who knows your payroll, backed by a wider team of qualified payroll specialists.

Clients often mention the benefit of having a named person who replies quickly, along with continuity when that person is on leave, because payroll is handled by a full team rather than one lone staff member.

Can SME clients use online payslips (iPayslips)?

Yes. iPayslips is exclusive to Jefferson and is available to SME clients as part of your payroll service. Employees can log in 24/7 to see and print payslips from the last two years from any device.

We look at your workforce and communication needs and agree whether you move fully online, keep some paper payslips, or use a mix.